Microsoft Office 365 San Diego Experts

Office Suite Documents

Besides all the well-known and useful apps such as Word, Excel, Outlook and PowerPoint, Office Suite offers other apps that will make your life easier and more productive. One of these apps worth mentioning is OneNote.

It is an extremely handy app designed for taking notes, and we're not talking about old-school notebooks such as the Notepad. It's a digital notebook that you can sync to OneDrive and share with your co-workers. You can take notes anywhere on the page, you can create sections for activities or subjects, add pages inside sections, paste images, links, write notes on slides, allow co-workers to collaborate and contribute on a joint project easily and transparently.

Instant Messaging & Video Chat

In today's business world, you'll often need to get the work done by bringing certain people together. And in most cases, securing physical presence of these people on a particular date at a particular time is difficult, if not impossible. This is where Skype for Business comes in, as it enables different people to meet and connect online easily from anywhere in the world.

Skype for Business can increase your employee productivity with features like instant messaging, voice or HD video calling and screen sharing, where you can even whiteboard and draw with people who are on your Skype bridge.

With different statuses it can indicate your availability or presence, for example, whether you're at or away from your desk, if you are in a meeting or in a call. You can upload and share a PowerPoint presentation which enables many useful features that screen sharing doesn't, including the possibility for all attendees to download your presentation afterwards. You can also record everything that occurred in your virtual meetings: audio, video, instant messaging, application sharing, PowerPoint and white board activities.

Personal & Team File Sharing & Storage

SharePoint allows you to access your documents offline and enables you to manage and share them. OneDrive that falls under it and it replaces your File server with a cloud-based one. It is where you store your business documents, all available for you to view, edit, share, co-create or co-author.

OneDrive for Business enables your team to collaborate on Office documents simultaneously, to keep track of everyone's changes in real-time, to share reports with your partners, and connect with customers, colleagues and partners quickly and easily. No need to sit together at the same desk anymore or to print and hand over the data, everything is done online, and everything is available to anyone.

Office 365 Mail Flow

Microsoft Exchange is a hosted messaging solution that provides email functionality, calendar scheduling and management, provides users access to their contacts and tasks from PCs, mobile devices or the web. It is very similar to the in-house version and is based on the same tech, the only difference is that it is hosted in the cloud.

You'll have access to your email and calendar where ever you are. To check your emails or calendar on a computer, you'll use your Outlook desktop or Outlook web app, and to do this on a mobile device, you'll either use a web app or a more suitable compatible app that you'll download in a few seconds.

Outlook is a hosted enterprise-class email for business that enables you to work smarter. It offers three business-like themes and more than dozen backgrounds for personalization. It is one destination for email, calendars, files, contacts and tasks. You can schedule your meetings and appointments, share your calendars and mailboxes with others, easily assign and track tasks for you and others and everything will stay synchronized and up-to-date across devices.

Enterprise Social

Yammer is the social app designed for the enterprise that helps your organization work like a network. Its purpose is to connect your team in a way that will allow a faster and smarter collaboration. You'll stay up-to-day on everything that's work related, which can be especially beneficial when working on a specific project. You would be able to keep track on people's progress, activities and documents.

Moreover, you can create communities around a specific project of a topic, communicate information, drive discussion, follow groups or teams, comment, share ideas and updates, provide feedback or even store content. This would enable you to spot opportunities, to make changes or adaptations quickly and in a manner that you see fit, and your employees can get answers to questions faster and in a more open community, feed-style.