Top 10 Office Copiers – Choosing the Best for Small Business

Whether you're running a small business, bank, firm, or an organization, you need a copier machine. It is one of the most important pieces of equipment for small business, and therefore getting the right solution is imperative.

There’re many features that this machine offers, like speed, duplexing, and affordable price. Thanks to the latest technology, there’re versatile devices that can print, scan, and fax along with a photocopy.

From usage tracking to upgrade security, digital touchscreen display or mobile and wireless printing, there’s a myriad of options available on the market.

In this review, our IT experts have rounded up 10 best office copiers for any size business.

Kyocera ECOSYS M2735dw ($348.74)

The ECOSYS M2735dw is one of the best black and white Kyocera copiers that delivers great output. It's an excellent performer giving quality multifunctional prints with high speeds and lots of helpful features.

It's a robustly built multifunction office printer (MFP), aimed for low volume workloads in a small office. This all-in-one product comes with printing, copying, scanning, and faxing.

This Kyocera copier machine features a touch screen panel for easy printing and adjusting print settings and running other jobs.

Performing A4 print speeds of up to 35 ppm (pages per minute), you can be sure of efficient printing for large print task.

Duplex printing features enables printing on both sides of a page, saving you money, and reducing the environmental impact. It also provides a print time-to-first-page of 6.9 seconds, so individual print tasks are completed effectively.

This device is a network capable printer. It allows Kyocera ECOSYS M2735dw to be shared and used by multiple people on the same network. Plus, this machine comes with an Ethernet port.

Product Highlights

  • Copy print speed: up to 35 ppm;
  • Multiple copy prints: up to 999 sheets;
  • Drum life: 100,000 pages;
  • First copy time: 6.9 seconds;
  • Automatic duplexing
  • Touch panel display.

Ricoh MP C4504ex ($18,059)

The MP C4504ex our pick from Ricoh copiers is a powerful multifunction copier. Its range of configuration options allows you to customize to fit your business's needs.

The paper capacity for the MP C4504ex is 1,200 pages. But, by using optional trays, you can improve this capacity up to 4,700.

This industrial copier prints and copies 45 pages per minute in both black/white and color. This machine warms up in just 24 seconds, with a first page out in about 6 seconds.

MP C4504ex features a 10.1-inch touchscreen, which is larger than most MFP touchscreens. The screen is completely customizable, so you can select the apps and functions you need to access most.

Also, you and your employees can download a Ricoh app that enables access to documents stored in the cloud and print directly from the mobile devices. User authentication comes standard as well. Users can sign in or swipe a card to gain printer access, and you can restrict specific features to certain users or groups.

Product Highlights

  • Print speed: up to 45 ppm;
  • Maximum copy quantity: up to 999 copies;
  • Max print resolution: 1200 x 1200 dpi;
  • Paper capacity: up to 4,700 pages;
  • Ricoh Intelligent support;
  • Automatic duplexing.

Toshiba E-STUDIO3555C ($19,256)

The Toshiba E-STUDIO3555C is one of the most versatile Toshiba copiers that combines specs and features for SMBs (small and medium-sized businesses). It features a production resolution of 600 x 600 dpi (dots per inch) and a base paper capacity of 1,100 sheets.

With a maximum capacity of only 3,200 sheets including add-on trays, it's also relatively undersized compared to similar business copiers.

It offers 35 pages per minute production rate and 175,000-sheet duty volume. Its production ceiling can handle the needs of a midsize business. If you produce a significant amount of documents, you'll need to reload the copier.

This machine includes Ethernet and USB support, along with wireless network compatibility with the buying of a secondary adapter. Toshiba also offers necessary documentation and driver downloads via an online support hub.

Product Highlights

  • Print speed: up to 35 ppm (color and black/white);
  • Blank page omission: for copying/printing
  • High compression PDF scanning
  • E-Bridge Open Platform support;
  • Outside Erase: for copying books and 3D objects;
  • Universal print driver.


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Xerox WorkCentre 7535 ($7,578.99)

The Xerox WorkCentre 7535 implements many of the features of the best Xerox copiers, providing functions that boost office productivity and help employees work efficiently.

The WorkCentre has a maximum capacity of 4,180 pages, so you’ll be able to regularly print documents on a fully configured 7535 without losing time for tray refills. At its base configuration, the 7535 includes a 520-sheet tray that is convenient for a smaller business.

Duty cycle is around 150,000 copies, while the copy speed is 35 ppm. For business networking and connectivity options, the 7535 has standard Ethernet and USB 2.0 support.

It allows you to quickly print documents from a USB thumb drive and connect this device to an office network. For alternative office configurations, the WorkCentre supports wireless printing via 802.11b with a third-party adapter.

Product Highlights

  • Automatic duplexing;
  • Print speed: up to 35 ppm color/mono;
  • Print from USB flash drive;
  • Internet faxing;
  • Hard disk drive: 160 GB;
  • Maximum number of copies: up to 9999.

Canon imageCLASS MF247dw Wireless, Multifunction Copier ($224.00)

Canon imageCLASS MF247dw works via Windows and Windows Server. It’s compatible with Mac OS 10.6.8 or any later iOS. Printing up to 28 ppm, it prints exceptionally quickly at about 6 seconds per print.

The fantastic option that comes from Canon copiers is the possibility to print on the go with the Canon PRINT business, Google Cloud Print, and Apple AirPrint. It prints in duplex, meaning save you paper and money. Its LCD panel is a user-friendly and easy read, plus it's tillable, which allows you to control machine easily.

The Wi-Fi enables you to connect to the machine to the smart devices. The Cannon PRINT Business App allows scanning of documents.

The 1-sheet multipurpose tray lets you print specialized documents like an identification card. It also includes a 250-sheet paper cassette along with 35-sheet document feeder.

Product Highlights

  • Touch screen;
  • AirPrint, Google Cloud Print, Mopria Print Service;
  • Wireless;
  • Print up to 28 ppm;
  • Automatic duplexing;
  • ENERGY STAR certified.

Lexmark MX812DTE ($4,949)

The Lexmark MX812DTE is a multi-purpose product that combines high-speed and high-quality print, copy, scan, and fax technology.

The Lexmark MX812DTE employs monochrome laser technology to execute. The device is capable of delivering large workgroups without any delay.

Print speed is 66 ppm (black) and 40 ppm for duplex (black). The standard paper handling capacity of the machine is 550 pages, and standard input capacity is 1750 pages. In only 4 seconds, you'll get the first printed page.

This device copies at a speed of 66 cpm (copies per minute) for black and 40 spm (scans per minute) for duplex black. Printable size of the document is adjustable in a range of 25% to 400%.

It has a flatbed scanner with ADF (automatic document feeder) that includes CCD (charged coupled device) scan technology.

The Lexmark MX812DTE brings many connectivity features such as Direct USB and Ethernet network that enables sharing of data within a large group of users.

Production Highlights

  • Max copying speed: up to 70 ppm;
  • Monthly duty cycle max: up to 300,000 impressions;
  • Max document enlargement: 400%;
  • Max document reduction: 25%;
  • Automatic duplexing:
  • Touch screen;

Brother DCP-L2550DW Monochrome Copier and Printer ($159.99)

Brother DCP-L2550DW is a multifunctional digital office copier that print, copy and scan. The machine is capable of performing double-sided printing, and it also works with multiple sizes and types of paper.

It’ll print on card stock, envelopes and other paper enabling you to create professional marketing materials and other documents.

This Brother copier can handle 250 sheet paper and provides a 50-sheet document feeder, so you can copy in large-scale without issues.

Another great feature is that it can work via built-in Ethernet, which lets this device to connect to different users that are on the network, or you can use the wireless USB interface to connect with one local PC.

Product Highlights

  • Handle a large amount of paper;
  • Quick and reliable;
  • Mobile printing;
  • Print speed: up to 36 ppm;
  • Automatic 2-sided printing;
  • Wi-Fi and Ethernet connectivity.

Epson WorkForce Pro WF-C869R ($3,778)

The Epson WorkForce Pro WF-C869R comes from Epson’s line of inkjet MFPs targeted to SMBs. It offers printing, copying, scanning, and faxing as standard features.

Wi-Fi, USB, and Ethernet connectivity are standard. Mobile printing is supported by the Epson Connect solution.

Epson Connect includes the following features: iPrint Mobile App, Remote Print, and Email Print. Users can also print through the Google Cloud Print, Apple AirPrint, and Kindle Fire.

It also has a 5″ color touchscreen, so you can access common printing, copying, scanning, and faxing workflows. This machine also integrates with other web-based applications, like PaperCut MF, by the Epson Open Platform.

The monthly duty cycle brings 75,000 pages. Automatic duplexing is supported, and there’s a 50-sheet document feeder.

Copy speed is up to 2cpm in color and 22cpm in black. In addition to duplex copying, this Epson copier supports resizing, collating, and adjustable copy density.

Product Highlights

  • Copy speed: up to 22 ppm;
  • Print speed: up to 35 ppm;
  • Duplex printing;
  • Ethernet;
  • Wi-Fi Direct;
  • Print up to A3+.

OKI MC363dn ($499.00)

The MC363dn made by OKI is intended more for smaller businesses seeking for a compact machine to handle several demands.

It has standard USB and Ethernet connectivity, plus optional wireless. Mobile printing is supported by apps such as Apple AirPrint and Google Cloud Print.

Documents can be scanned to a variety of destinations, including PC, USB, email, shared folder, and remote scan. File formats supported include PDF, JPEG, XPS, and TIFF.

This OKI copier contains a Utility Suite that includes features including print job accounting, color swatch utility, color correct, print job accounting, PDF direct print, and web driver installer

This device features energy-saving functions such as Toner Save mode, LED printing technology, and duplexing.

Product Highlights

  • Copy speed: letter 27 cpm color/31 cpm mono;
  • Maximum copies: up to 99 sheets;
  • Print resolution: up to 600 x 1200 dpi;
  • Scan resolution – up to 600 x 600 dpi;
  • Printing technology: digital 4 LED full electrophotographic printing method;
  • Capacity: maximum 50 sheets.

HP LaserJet Pro M227fdw ($269.99)

LaserJet Pro M227fdw from HP is an up-to-date multifunction printer with features such as wireless and wired networking, automatic duplex (double-sided) printing and a color touchscreen.

It includes a 250-sheet paper tray, supplemented by a 10-sheet feed, helpful if you often use special or headed papers.

Above the 150-sheet output tray, a narrow bezel keeps the scanner small. It makes it easy to grab printed pages.

Also, there's a 35-page automatic document feeder which supports single-sided scans, faxes or copies.

The M227fdw copied a single A4 page in 7 seconds – and copied ten pages in 49 seconds. However, capturing documents was reasonably fast, with a 300dpi A4 scan taking 26 seconds.

Product Highlights

  • Monthly duty cycle: 30,000 pages;
  • 2.7-in touch screen;
  • Wi-Fi/Ethernet connectivity;
  • Print speed: up to 30 ppm;
  • Mobile printing;
  • Resolution: up to 1200 x 1200 dpi.

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